PRIVACY POLICY
Privacy Policy (GDPR, Act No. 18/2018 Coll., and COPPA)
Effective date: August 24, 2026 | Document version: 1.1 (Full text) | Website: https://dash.weareatthesameboat.eu
1. Who We Are
Our website address is: https://dash.weareatthesameboat.eu.
The Personal Data Controller responsible for data processing in accordance with European and national regulations is [Name of Your Organization / Company], ID No. (IČO): [IČO Number], registered office: [Registered Office Address] (“Controller”). Contact person for data protection / DPO: info@erdexpo.eu.
2. Legal Framework and Legislative Basis
- EU Regulation 2016/679 (GDPR)
- Act No. 18/2018 Coll. on Personal Data Protection
- US COPPA (Children’s Online Privacy Protection Act)
3. Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
4. Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
5. Cookies
- Comment Cookies: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
- Login Verification Cookies: If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
- Session & Account Cookies: When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
- Publishing Cookies: If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
6. Embedded Content from Other Websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
7. Who We Share Your Data With
If you request a password reset, your IP address will be included in the reset email.
8. Data of Minor Participants and COPPA Clause
Child protection is paramount to us. Minor students do not create accounts on the platform and do not interact directly with the system.
COPPA Notice (for US Participants / International Standard)
Under the US Children’s Online Privacy Protection Act (COPPA), our platform does not accept registrations from children under 13 years of age. All applications are submitted exclusively by authorized teachers/schools acting as Educational Institutional Agents, who guarantee obtaining Verifiable Parental Consent before submitting the child’s data.
9. Support Systems and Processors
To ensure platform functionality and quality support, we use verified processors (Art. 28 GDPR):
| Processor / Service | Purpose of processing | Support type / Data |
|---|---|---|
| Freschat | Live Chat & Email communication | Unverified Support – Quick responses for visitors |
| Fluent Support | Ticket system in administration | Verified Support – Secure management of accounts and applications |
| Hosting & Databases | Data storage in EU data centers | Encrypted storage of application database and files |
10. How Long We Retain Your Data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Competition application data and winner records are retained in accordance with accounting and competition regulations for up to 10 years.
11. What Rights You Have Over Your Data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
You may exercise your rights via a verified ticket in Fluent Support or by email to info@erdexpo.eu.
12. Where Your Data Is Sent
Visitor comments may be checked through an automated spam detection service.
This Privacy Policy is regularly reviewed to ensure maximum protection of your privacy.